Proper Identification for Notary Signings: A Complete Guide
Aug 28, 2025
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When it comes to notarizing important documents, one of the most common reasons signings get delayed is simple: improper identification. A notary’s primary responsibility is to confirm your identity. Without the correct form of ID, your notarization can’t move forward.
This guide breaks down which IDs are acceptable, which aren’t, and what to do if you don’t have the right ID.
Proper Identification for Notary Signings: Why It Matters
Notaries act as impartial witnesses to help prevent fraud. To do that, they need to verify that you are who you say you are. Having the right ID ready keeps your signing quick, easy, and legally valid.
Accepted Forms of Identification
Across the U.S., most states—including Florida—require government-issued photo IDs with a signature or identifying description. Commonly accepted IDs include:
State-issued driver’s license
State ID card
U.S. passport
U.S. military ID
Permanent resident card (Green Card)
Some states also allow:
Foreign passports (must be current)
Tribal ID cards
Government IDs from Canada or Mexico
The key is the PPSS standard: your ID must include a Photo, Physical description, Signature, and Serial number.
IDs That Are Not Accepted
Avoid bringing IDs that will be rejected. These include:
School IDs, library cards, or credit/debit cards
Birth certificates, Social Security cards, or marriage certificates
Expired driver’s licenses or passports (unless state law allows a short grace period)
Temporary paper licenses without a photo
What If You Don’t Have Proper ID?
1. Personal Knowledge
Some states allow notaries to verify your identity if they personally know you well. Florida does allow this option, but not all states do. For example, California requires official ID—no exceptions.
2. Credible Witnesses
If you don’t have valid ID, Florida allows two credible witnesses who personally know you to vouch for your identity. Each must swear under oath before the notary.
This option is meant for cases where ID truly isn’t available (such as loss, theft, or disability)—not simply because you forgot your wallet.
Florida-Specific Guidelines
Florida notaries require satisfactory proof of identity, which can be established by:
A valid government-issued ID with a photo and signature
Personal knowledge by the notary
Sworn statements from two credible witnesses
Bringing a current driver’s license or passport is always the fastest route, but Florida’s flexibility provides backup options if needed.
Quick Reference Table
ID Type | Accepted? | Notes |
Driver’s license (current) | ✅ Yes | Most reliable and widely used |
U.S. passport (current) | ✅ Yes | Always accepted |
Military ID or Green Card | ✅ Yes | Government-issued, includes photo and signature |
Foreign passport / Tribal ID | ✅ Sometimes | Depends on state rules |
Expired ID | ❌ No | Florida requires current, valid ID |
Student/library card | ❌ No | Not government-issued |
Personal knowledge | ✅ Florida only | Allowed, but not in all states |
Credible witnesses | ✅ Florida only | Two required, must provide sworn statements |
Tips for a Smooth Signing
Bring a current, valid photo ID—driver’s license or passport is best.
Double-check expiration dates before your appointment.
Know your state’s rules if signing outside Florida.
Don’t rely on witnesses unless absolutely necessary.
✅ Need a Notary in Florida?
At Markly Online and Mobile Notary Service, we make the process fast, secure, and stress-free. Whether you’re signing in person or online, we’ll guide you through what ID you need before your appointment—so there are no surprises.
Schedule Your Notary Appointment Today!